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Family Schedule Hub

All your family's activities in one place. Color-coded by member, exportable to any calendar (.ics). No app to install — works on any device.

LOCAL STORAGE · .ICS EXPORTColor-coded membersWeekly view.ics exportLocal storage

Saved Family Schedules· Auto-save on

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Members

Sep 6 — Sep 12

Sun 6

Mon 7

Tue 8

Wed 9

Thu 10

Fri 11

Sat 12

Start by adding family members, then create events. Or click Sample to see how it works.

All data stored locally in your browser. Export to .ics anytime to sync with Apple/Google/Outlook Calendar.

Data Source & Legal Disclaimer

Effective: 2026

Sources: Browser-side processing (no external API)

This tool runs 100% in your browser. All computation happens locally on your device — your input is never uploaded to any server. Results are for reference only.

See all data sources & update policy →

Shared family calendar coordination — illustrated

Family scheduling is a merging problem: each member has their own activities, and a usable plan overlays everyone's events onto one shared week. This hub gives each person a color, records every event with an owner, date, start time, and duration, and supports weekly repeats — encoded on export in the iCalendar standard (RFC 5545) as an RRULE:FREQ=WEEKLY recurrence rule. Because .ics files use the same standardized format as every major calendar app, exporting the week merges those events into each member's Apple, Google, or Outlook calendar as a live copy rather than a static screenshot. Filtering by member then flips the merged grid back into a per-person view, so one hub serves both "what's happening for the family" and "what's mine this week".

Per-member events merge into one shared week

Each member's color-coded events feed into a merged week grid. Exporting the .ics file replays that same merged week inside each family member's own calendar app, complete with weekly repeats.

Worked example

The Reyes family plans a busy week in the hub. Mom adds grocery shopping, Dad adds a dentist appointment, Emma has piano, and Jack has soccer practice that repeats every week.

Add the members:Mom, Dad, Emma (12), and Jack (8) each get a color so the grid stays scannable
Log the events:Dentist (Dad, Tue 10:00), piano (Emma, Tue 17:30), grocery (Mom, Wed 09:00) with durations
Repeat the weekly:Jack's soccer practice is marked weekly — exported as RRULE:FREQ=WEEKLY so it lands on every future week
Export and merge:One .ics file opens the shared week inside each member's calendar app, color-coded by owner

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About this tool

What is this tool?

All family activities in one place, color-coded and exportable to any calendar. Free, private.

Color-coded membersWeekly view.ics exportLocal storage

What Is the Family Schedule Hub?

This tool is a shared family calendar that lives in the browser: every family member gets a color, activities go on the week grid color-coded by person, and the whole schedule exports as .ics for Google Calendar, Apple Calendar, and Outlook. There is no app to install, no shared account to create, and no server holding your family's movements — the schedule stays local to your device with export and backup when you need portability. The point is one glanceable answer to who is where when.

Who Should Use This Tool?

Parents coordinating school, practice, appointments, and work travel who are tired of the answer being buried in three different apps. Blended families syncing across households without forcing everyone onto one platform. Caregivers tracking medical appointments and medication schedules for an aging parent alongside their own kids. Families with a planning parent and an out-of-the-loop parent who need a view the second parent can actually read. Households deciding whether a shared calendar app is worth it before committing to one.

How Does It Work?

(1) Set up family members, each assigned a color that colors all their entries. (2) Add activities to the week grid with time, location, and notes — recurring events repeat automatically. (3) Filter by person to see one member's week or view everyone overlaid to spot conflicts instantly. (4) Export .ics for any date range to bring the schedule into Google, Apple, or Outlook calendar, or share a printable week view. (5) Everything saves locally; use the backup export to move the hub to another device.

How Do You Run a Family Calendar Without Losing Your Mind?

The families where shared calendars actually stick follow a few rules. One entry per commitment, entered when made — the moment practice time arrives in a text, it goes on the calendar, not into memory. Color per person, and a family color for whole-household events so they stand out. Weekly review: five minutes on Sunday to look at the coming week beats daily scrambling, and it is where conflicts surface while there is still time to fix them. Location in every entry, because a calendar that says dentist but not which office fails the person doing the driving. Recurring defaults: anything weekly should be entered once with a repeat rule, since re-entry is where calendars rot. And keep one export habit — a monthly .ics export into whatever cloud calendar individual members already use gives everyone sync without forcing a single platform on the household.

Frequently Asked Questions

Do family members need to install an app?

No. The tool works in any browser. Add events on one device, then export to .ics and import into each family member's preferred calendar app (Apple Calendar, Google Calendar, Outlook).

Can I sync with Google Calendar or Apple Calendar?

Yes. Click Export .ics to download an iCalendar file. Import this file into any calendar app that supports .ics (which is virtually all of them). For ongoing sync, export periodically or use the file with a shared calendar.

Is my family data private?

Yes. All data is stored locally in your browser. Nothing is uploaded. This is especially important for family schedule data which may include children's activities and locations.

Other names for this tool

This tool is also known by these tasks — each link opens the same tool with a focused guide:

shared family calendar — Shared Family Calendar — Every Activity in One Place